Friday, August 5, 2016

People Challenges During an M&A or Succession Event

Using Assessments in Hiring, Promoting and Team Integration during an M&A or Succession Event
 
Introduction - As a due diligence tool, pre hire, or for management
coaching and professional development post hire, the market is crowded
with professional assessment tools. These types of assessments can
engender fear, apathy or outright disdain depending upon one’s
perspective.

Some professional business owners use assessment technology while
building management teams for portfolio companies. Others feel they either are not applicable
because of the contractual obligations and agreements in the documents underlying the
acquisition or investment, or they believe assessments are not applicable given the prior success
of the target company. However, many consultants focused on team building and integration,
leadership development and strategic planning will not take on an engagement without
administering assessments to the participants in the program.

Whatever your perspective, understanding the two fundamental differences of the assessments
currently on the market, can go a long way to helping your firm deal with the risk inherent in
management acquisition, team integration and post event management performance.

“It looked good on paper.” - You may have heard these words before or even uttered them
yourself, post acquisition or investment. The numbers made sense; the projections were
validated by your best and brightest. The management team’s resumes and references all looked
great. You even interviewed the management team and the interviews went well. Why is the
management team now so dysfunctional post investment?

Change - Typically, people problems in these circumstances can be summed up in two words,
change and culture. Try as you might to make the acquisition process as seamless as possible,
subtle forms of change ripple throughout the organization and disrupt people’s effectiveness.
Whether certain leaders leave due to agreement or others change their roles, new reporting
requirements are implemented and a new configuration of the board is put in place; change
happens due to your involvement in a portfolio company. Change affects different people in
different ways.

Reaction to Change - Although the effect on people may manifest itself much like grief; where
people get stuck in the grieving process is the key question. Some experts describe the five
stages of grief as follows:

• Denial
• Anger
• Bargaining
• Depression
• Acceptance

A smooth transition is dependent upon knowing who might get “stuck” and where they may get
stuck. This is where a comparison of the ipsative and normative assessments is critical.
Ipsative Assessment Tools - Ipsative tools are by their nature, self reporting. When one takes
the assessment, one tells the assessment what he or she thinks of him or herself and the
assessment reports that input. It is not unlike going to the doctor and saying “I have a back ache
and believe I need surgery.” Most doctors would not act on that input, save ordering more
diagnostics assessments. Put another way, these types of assessments, “look good on paper” but
allow the assessment subject to tell the test what they think the end user wants to hear. The
output is not much more reliable than an interview or an internet quiz to determine what kind of tree you are. Most important an ipsative tool is not necessarily a useful tool for
predicting how that person will react to the change that results from a new owner's involvement in the
company.

It is also very difficult to use an ipsative assessment to coach a person for performance
improvement. Essentially the tool leaves it to the assessment subject to tell the user where he or
she needs improvement. Like the doctor with only patient input, one is left with very little
reliable diagnostics on which to act in order to affect a cure and make the patient better. When
coaching management members to accept change and thrive, behavior change is the cure, and
one needs to know underlying hard wired behavior.

Reliability - Many experts agree reliability is the key empirical measure of the efficacy of an
assessment tool. Reliability is measured by the percentage of similar results each time a subject
is administered an assessment. According to the United States Department of Labor, anything
less than 70% reliability may render a tool less than adequate. Because ipsative assessments are
self reporting, test subjects can simply change their answer each time they take the assessment,
depending on what they think is expected of them. It can be quite easy for the output to change
each time the subject takes the assessment. Because, the assessment is self reporting, it is not
feasible to test for “distortion” or inconsistency of answers in just one assessment.
Normative Assessment Tools - The other type of assessments, normative assessments,
measure the subject’s answers against sample populations. The scores generated from these
assessments are not unlike the percentile scores found in standardized tests. They can measure
core behaviors, learning styles and professional preferences as compared to the general working
population or against benchmarks of best performers in various occupations. The most cutting
edge of these assessments claim 82% reliability. Normative assessments can also report
distortion, or consistency of answers. As previously mentioned, ipsative assessments are by their
nature distorted by the subject. A measure of distortion is critical in order to know how candid a
subject has been while taking the assessment.

Because most normative tools report core natural behavioral tendencies, learning styles and
professional interests as compared to statistically viable sample populations, it is easier to
predict how a subject will react to change, and when and how coaching can best be used to help
that subject adjust and improve. Team interaction and integration can be facilitated using a
reliable tool that can help new owners understand their talent pool and how they will or won’t
work together.

Because of their reliability, normative assessments can also be used to benchmark the best
performers in a company. Benchmarking allows the creation of a continuity plan to facilitate
replacement of departing key people. Proper benchmarking can make the continuity plan more
predictable and less risky. Matching candidates to fill roles in a specific company or department
based on learning styles, behavior tendencies and professional likes, increases the probability
that there won’t be a performance drop off post departure of key individuals. This is frequently
referred to as analyzing candidates for “job fit”.

One other benefit of normative assessment tools is some meet or exceed regulatory guidelines
for non-biased hiring and promotion tools. As you develop the organization at any portfolio
company, very difficult decisions often need to be made. The risk of litigation can often hamper
optimum decision making for hiring, promotion and allocation of duties. Because the latest
normative assessments are often based on third party research, validated over periodic studies,
they are accepted as a third party analysis of a candidates fit for a position or role. Properly
utilized, use of the tools, have stood up in court. (We are not lawyers and this is a matter to
review with your employment counsel. The assessment landscape should be evaluated with
your advisors with these guidelines in mind.) Beyond risk mitigation, proper use of these
assessment tools can help owners advise portfolio management on where their teams “core
strengths” can best help the organization achieve its goals. Aligning management teams to tasks
and functions, based on individual core strengths can go a long way to deliver high performance
and the results that follow.

Some organizational experts believe that when tasks are aligned with those best equipped to
execute those tasks, overall organizational performance improves. Peter Drucker once said, "The
task of management is to make people capable of joint performance, to make their strengths
effective and their weaknesses irrelevant." When change is occurring, the task is to handle the
change and minimize the disruption it causes the organization. Normative assessments can
allow owners better visibility as to who in a portfolio management team is best equipped for the
task of leading the company through the change and transition to new ownership and control.

Culture Clash - As mentioned before in this article, culture is also cited as reason for
disappointing outcomes post acquisition or merger. Corporate culture is described by W.P. Carey
as “the core values, ways and beliefs, business principles and traditions” of a corporation. The
missing piece in this description is people. More specifically, how the people of the corporation
operate in order to make it an effective and profitable organization.

Notwithstanding the organization chart one is shown pre-acquisition or merger, the informal
organizational chart of the actual organizational communication and decision flow, holds the
key to the culture of the corporation. Management typically fears changing that natural flow.
That fear manifests in various ways that are sometimes described as culture clash. This often
includes turf battles, sudden departures to competition, and worse. There is nothing nefarious
about the informal organization chart. Successful high performing organizations, either by
design or serendipity, allow their management teams to develop their role in the corporation to
their individual strengths, notwithstanding titles.

With normative assessments in hand, management team integration in spite of disparate
cultures is more easily facilitated as ongoing tasks can be aligned with individual strengths. New
owners can help facilitate the negotiation of roles, task assignment and the selection of go
forward practices that best fit the new integrated team. Once the ownership transition has been
executed, normative assessments can also allow owners to provide coaching to management
team members tailored to the particular person’s strengths and core characteristics. Because
quality normative assessments are empirical they can also be added to 360 and 180 assessments
and are not redundant to the self assessment portion of these tools. This allows a coach or
superior to temper the emotional response frequently encountered post 360 assessment, by
pointing to the empirical “x-ray” as confirmation of other people’s subjective concerns.
Conclusion - As a result, the best normative assessments can be confidently utilized much like a
doctor uses an x-ray, MRI, or other third party diagnostic tool. Ipsative tools on the other hand,
are subject to and require subjective interpretation and can be more easily distorted by the
subject. While useful in certain settings, ipsative tools are self assessments and therefore not
reliable tools for developing strength based integrated management teams.

If one is inclined to use assessment tools, and we encourage their use, we believe normative
assessment tools are best practice for developing high performing management teams post
merger or acquisition. When used properly along with other due diligence methods, these tools
are also very useful and valid tools for people due diligence pre merger or acquisition.


About the author-


Kenneth L. Greenberg, President and CEO of KLG Consultants, is a former investment banker,
and the founder of KLG Consultants. He heads the Corporate Consulting practice at KLG.

KLG Consultants, LLC is a Talent Acquisition and Talent Development firm based in Colorado. The firm offers custom professional development programs and skilled professionals on an outsourced and permanent hire basis to organizations of all types and size.

Friday, July 22, 2016

Stop Calling Your Employees Introverts and/or Extroverts



Introvert and Extrovert are the most common “personality” classifications we hear from prospective clients. 

Here is why using those terms in the work place is a bad idea-

1.     Unless you are a Psychologist or Psychiatrist, we suspect you, like us, are not qualified to make a diagnosis and label someone with either of those nouns.
2.     People are much more complicated than those labels anyways. Many of us might exhibit behavioral tendencies at different times that might match either of those labels. It will typically depend on the environment or setting.
3.     Team members and employees do not want to be labeled. They want to see they can grow in a job and also know their manager, boss or team leader believes in them. A limiting behavioral tendency can be coached; a label on the other hand pigeonholes the person who was labeled.
4.     The complex matrix of behavioral tendencies that guides most of our actions, words and work styles, is very nuanced and granular.

We are not saying a manager, boss or team leaders shouldn’t know their people. We are saying the exact opposite. However, knowing your people does not mean giving them unsubstantiated labels. Not only is the label most likely inaccurate, it is demotivating to people.

People want to see a future of career growth in your organization. They want to work for and with people who truly understand them and their goals. They want to work with people who see their potential and want to cultivate that potential.

We do however, advocate using assessment tools that are predictive of behavioral tendencies in the work place.  If they are evidenced based, they can be used for selection in hiring and coaching for performance improvement.

Here are some examples of behavioral tendencies in the work place that can be measured-

Empathy
Not Anxious
No Guilt
Calmness
Even tempered
Not moody or irritable
No Complaints
Trusting
Not paranoid or suspicious
Good Attachment
Good relations with authority figures

Notice, that in isolation some of these tendencies could be seen as introverted or extroverted. It will depend on the setting and circumstances.

There is an old saying, attributed to a number of people but most frequently to Adlai Stephenson. “Don’t just do something, stand there.”  The point being, in a number of work situations, doing and saying nothing is preferable to an irrational impulsive reaction. This learned leadership behavior does not make one an introvert. It is a learned behavior, born out of the wisdom of the discerning to think quickly as to whether words and action can make a situation worse.

Get to know your people for sure. Know their tendencies. Then coach and train them to perform, grow and excel.

By-Kenneth l. Greenberg, CEO, KLG Consultants, LLC
KLG Consultants, LLC  a Talent Acquisition and Talent Development firm based in Colorado. The firm offers custom professional development programs and skilled professionals on an outsourced and recruited for permanent hire basis, to organizations of all types and size. 

Wednesday, July 20, 2016

Misconceptions about attitude, job fit and post hire performance


It always surprises us how many prospective clients say they want only people with positive attitudes on their team. 

When faced with this we have to ask,

1.    What do you mean only?
2.    And what do you mean by positive attitude?

Typically we hear the following answers in so many words-

1.    We want people who follow instructions and do their job.
2.    We want people who are resilient and can handle change and adversity.
3.    We want people who look for solutions not problems.
4.    We want people who can persevere.
5.    We don’t like people who talk back.
6.    We just don’t want any negative people in our company.
7.    When I say jump, I want people who say “how high!”
8.     I want “yes I can” people.

And we hear many other derivations of the above. 

Here is the challenge-Many positions actually require critical people who are highly analytical with an eagle eye for detail and error. These aren’t people with a negative attitude. Lets consider the following positions-

1.    QA Tech
2.    Compliance Supervisor
3.    Quality Control Manager
4.    Electrical Inspector
5.    Industrial Engineer
6.    Safety Manager
7.    Under ground wire and pipe locator
8.    Auditor

And many other positions, do not need, or should we say, cannot have a delusional sycophant (another word for “always has a positive attitude”) in place, if your the goal is a high performer. Many hiring managers and business owners who adhere to the positive attitude test, if left to their own instinct, would hire people who are prone to sycophant behavioral tendencies. 

This is the main point. When hiring, organizations need to know the behavioral tendencies required to perform well and those that may derail a candidate. This is much more nuanced than a simple gut feel if someone is negative or positive.

Jim Collins, in his Book, Good to Great, makes it clear that the best CEO’s advocate and promote debate and desire people who will stand up for how they see impact and potential outcomes from major decisions.

That being said, hiring managers and business owners need to know not only a candidate’s behavioral tendencies, but those behaviors that can lead to success or failure for each position.  We call this benchmarking or profiling a position.

Lets look at a few of the more detailed behaviors we suggest benchmarking and then assessing candidates for the tendency, using normed evidence based tools. 

Excitable, Skeptical, Cautious, Reserved, Leisurely
Bold, Mischievous, Colorful, Imaginative, Diligent, Dutiful 

As you can see, each one of the tendencies may or may not be perceived as positive or negative. Each one also has sub behaviors.  

And there a number of other behaviors and cognitive skills that are predictive of job fit and on the job performance. Every job and culture will have a different benchmark and profile that helps guide a decision about potential success or failure of a candidate.

As you might see now, assessing candidates, is not as easy as asking, “do they have a positive attitude”.  A positive attitude may not even be needed and in fact depending on the job, may be an impediment to post hire job performance.  

We believe, and research validates our belief, this cannot be left to gut or instinct feel of a hiring manger or business owner. 


By-Kenneth l. Greenberg, CEO-KLG Consultants, LLC

KLG Consultants, LLC  a Talent Acquisition and Talent Development firm based in Colorado. The firm offers custom professional development programs and skilled professionals on an outsourced and permanent hire basis to organizations of all types and size.